The Payroll Specialist is responsible for managing and processing payroll for attorneys, paralegals, and administrative staff in compliance with federal, state, and local regulations. This position ensures timely and accurate payroll runs, benefits deductions, and timekeeping while maintaining strict confidentiality. Experience in a law firm environment is highly preferred due to the complexity of compensation structures, including partner draws, bonuses, and billable hour incentives.
Key ResponsibilitiesProcess biweekly or semimonthly payroll for all employees using [insert payroll system, e.g., ADP, Paychex, Workday].
Maintain accurate records of hours, bonuses, deductions, and leave accruals, including PTO and sick leave tracking.
Ensure compliance with local, state, and federal payroll laws, including tax withholding and reporting.
Manage payroll-related inquiries from attorneys and staff, resolving discrepancies promptly and professionally.
Coordinate with HR and Benefits to process new hires, terminations, and employee changes accurately in payroll.
Handle year-end payroll tasks such as W-2 preparation, bonus payments, and reporting.
Process partner compensation, including equity draws, guaranteed payments, and profit distributions as applicable.
Work closely with Finance and Accounting to reconcile payroll accounts and assist in audits.
Associate's or Bachelor's degree in Accounting, Finance, or related field preferred.
3+ years of payroll experience; experience in a law firm or professional services environment strongly preferred .
Working knowledge of payroll systems and timekeeping software (e.g., ADP, Paylocity, UKG, or similar).
Understanding of exempt vs. non-exempt rules, overtime calculations, and multi-state payroll tax regulations.
High level of confidentiality, accuracy, and attention to detail.
Excellent communication and interpersonal skills.
Familiarity with law firm billing systems (e.g., Elite, Aderant, Clio) is beneficial.
Experience processing partner distributions and deferred compensation plans.
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
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